“I Have a Heart for the Arts Show”
An Open Invitation to the Artists of Bristol and Surrounding Areas
Friday, 9/22, 5-9:30pm – Saturday, 9/23, 12-9:30pm – Sunday, 9/24, 12-6:30pm
The Mum Festival kicks off on Friday September 22nd with an Art Show, Main Stage Music and much more. Artists join under the Marquee/Bristol Tent. On Saturday September 23rd marks the big launch of all festival activities as well as on Sunday the 24th with the Mum Festival Parade added too.
In total, the Mum Fest will feature dozens of vendors from area businesses, crafters, local producers, restaurants, food trucks, community organizations, non-profit organizations, and museums, in addition to games, children’s programming, beverage garden, all day live music entertainment, picnic areas, a car show and so much more!
Weather permitting, we expect well over 25,000 people to converge on the Festival over the three-day event. The Mum Festival is held on the grounds of the Bristol Arts & Innovation Magnet School (BAIMS), 70 Memorial Boulevard, Bristol CT with handicap parking available. Designated parking for vendors near the event will be available.
This is a unique opportunity to display and sell your artistic talents! And the Festival is an exciting event which reinforces the City’s efforts to promote Bristol as a destination. I hope that it will encourage everyone to join in and help our region rise to new heights!
I invite you to join this effort for our amazing festival in the heart of our state. It is artists who make it special, with their brilliant creations to share with our festival goers.
Thank you!
Sincerely,
Joyce Ptak
2023 Mum Festival Arts Chairperson
Exchange Club of Bristol Board Member
..and an all around Art Enthusiast!
Art Show Space Pricing:
(Friday and Saturday required)
- Friday & Saturday Night Special: $75.00
8’ space under the Bristol Tent
- Friday, Saturday & Sunday Special: $100.00
(All three days)
- All Artists will be provided with a table & 2 chairs
for their area at no extra cost!
ARTIST REGISTRATION:
WELCOME!
Thank you for your interest in becoming a vendor at the 2023 Mum Festival! Your submission of the Electronic documents acknowledges that you have read, understand and agree with information and requirements set forth in this document.
Registration Deadline: 8/25/23
Questions? Please contact us at mum.festival.artscommittee@gmail.com
Payment Methods:
All payments must be made by credit or debit card online at:
- Make A Payment – Art Show
- Electrical Request Form (PDF)
Please note that the Bristol/Marquee Tent has full lighting, however, if you should require electrical for your space, it is available. An electrical outlet can be added for an additional $50.00 (flat rate). You can order the service at checkout.
The Bristol Mum Festival is made possible through our generous Sponsors, the City Of Bristol and The Greater Bristol Exchange Club. The Bristol Exchange Club is a tax exempt organization under the 501(c)(3) IRS Code.
YOUR SUBMISSION OF THIS APPLICATION ACKNOWLEDGES THAT YOU HAVE READ AND AGREE TO ALL THE TERMS AND CONDITIONS BELOW:
General Vendor Requirements
Artists/Museums/Vendor Form:
We request that you use the Online Artist Registration Application above. Applications can be submitted ahead of time; applications and payment in full must be made on or before 8/25/23.
Event Fees:
Event fees are payable online and all major credit cards are accepted online at our Square Store. Go to : Make A Payment – Art Show for online payments to be submitted.
Any questions, please feel free to send an Email to Joyce at mum.festival.artscommittee@gmail.com.
LOGISTICS / SET UP INFO:
Set up is scheduled for Friday, 9/22 any time after 8am and must be completed by 3:30 pm.
This year something new! The set up for the beer service will be adjacent to the Marquee/Bristol tent which adds more space for artists to join the Mum Festival under the tent, anticipated @ a total of 18 spaces.
Artists agree to remain in their designated locations and agree to not break down until the official vending conclusion times, unless otherwise approved by the Arts Committee Chairperson or Festival Chairperson.
You are solely responsible for complying with all safety, health, and fire code requirements.
Electrical needs:
The Festival Committee will be supplying electrical needs at a nominal cost. However, you are responsible for supplying all power cords at the proper gauge parameters according to use. See Wire Guide Chart and complete the Electrical Request document.
Space:
You will have the opportunity to select your table space by arriving onsite anytime on Thursday, 9/21 after 4pm, to meet with Joyce Ptak, Arts Chairperson for the arrangements. As in the past, it’s first come, first served so come early to make your selection!
Conduct:
The Mum Festival is a family event. You should refrain from selling any products which would offend children or which would otherwise not fit the format of this type of function. You are responsible for controlling your employees/volunteers and to always be courteous and polite. Our image is important to us, and by following these simple procedures, you will be benefited. Smoking is not allowed in any area under the tent.
No Solicitation:
All business must be conducted within the assigned booth space only. No distribution, canvassing, flyers, or vending of any kind maybe done by walking the festival grounds unless otherwise approved.
Clean Up:
All vending materials must be removed from the area no later than 6:30 pm on Sunday, September 25, 2022. You are responsible for removing all debris. There will be dumpsters onsite. You are responsible for disposal of your own trash each day of the festival in the large dumpsters that will be provided.
Security:
There will be 24-hour security service at the festival on Friday through Sunday. While such Security is provided, the City of Bristol and Exchange Club of Bristol will not be responsible for any stolen, lost, or damaged items of equipment or personal belongings. You shall be solely responsible for the protection and safeguarding of valuables and release the aforementioned parties from any losses or damage to your property. Please handle your affairs as you deem appropriate with respect to protecting your equipment and belongings.
State Laws:
You are responsible for paying all appropriate sales tax with respect to the sale of goods and for procuring all permits and documentation as may be required by local and state government to operate within the State of Connecticut.
General Provisions:
All fees are nonrefundable. Your payment of entry constitutes your right to participate at the Festival. Should any entry fees not clear our account or not be paid in full, you will forfeit the right to participate at the event unless the matter can be completely resolved well before the event takes place and is agreed to by the Arts Chairperson, Joyce Ptak.
Entry:
You may drop off or enter the Festival area at marked entry locations, but all traffic must end by no later than 3:30 pm on Friday. You may enter by foot at any time during the event. If other arrangements must be made, please contact Joyce Ptak.
ATM Machines:
The Festival will have at least two ATM Machines onsite. These are third party machines, and are offered as a service for our vendors and customers. There are also AT’s at the bank on Riverside Ave.
Fire Marshal Review:
Rental spaces/booths will also be inspected by the Fire Marshal’s office.
Tables & Chairs:
One 8’ table and 2 folding style chairs will be provided for each table space at no extra cost.
Set up & Break down:
Setup begins on Friday, September 23 for Artists 8am to 3:30 pm. Vendors can break down their area following official conclusion times unless authorized by the Arts Chairperson or the Event Chairperson.
YOUR SUBMISSION OF THIS APPLICATION ACKNOWLEDGES THAT YOU HAVE READ AND AGREE TO ALL THE TERMS AND CONDITIONS
The Bristol Mum Festival is made possible by The City Of Bristol and The Bristol Exchange Club. The Bristol Exchange Club is a tax exempt organization under the 501(c)(3) IRS Code.
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